Approved at the 791st Meeting of the Chief Administrators Council on January 13, 2016

Amended and approved at the 793rd Meeting of Chief Administrators Council on March 23, 2016

1. In order to exert the function of Cheng-Kung Auditorium, establish the order of use, and maintain the equipment of the building, National Cheng Kung University (hereinafter referred to as “NCKU”) hereby enacts these directions in accordance with Article 8 of the Directions Governing Facilities Services for Rooms Managed by Office of General Affairs of NCKU.

2. The events covered in the application for use of Cheng-Kung Auditorium are categorized into the following:

 (1) General activities: Events related to teaching and academic assembly, and relevant events organized by NCKU.

 (2) Performative activities:  Music, dance, drama, traditional Chinese drama, and any other events related to performing arts.

3. The management unit referred to herein shall mean the General Affairs Division of the Office of General Affairs.

4. The use of Cheng-Kung Auditorium shall obey the following rules:

(1) Any of NCKU's important events shall be the first priority.

(2) The Auditorium may be available to any off-campus entity, institution, juridical person, group or individual upon request, insofar as NCKU’s normal use of the Auditorium is not affected.

(3) No application for the use will be accepted whenever the facility or equipment of the Auditorium is under maintenance.

(4) The Auditorium is available upon request if the event participants reach 600 persons or more.

5. The application for use of Cheng-Kung Auditorium shall be made in the following procedure:

(1) Please file the application online in the system of the General Affairs Division of the Office of General Affairs, attaching with the proposal for the event and related certificates, within 2 weeks to 3 months prior to the scheduled events, in the case of general events, or within 6 to 9 months prior to the scheduled events, in the case of performative events.

(2) In the case of performative events or any events which are not requested within the intervals referred to in the preceding subparagraph, the Auditorium may be made available only upon review and approval by the Committee of Performative Events of Cheng-Kung Auditorium.

(3) The applicant shall furnish the security deposits to the Cashier’s Office of NCKU within 10 working days upon receiving of the notice to make the reservation for the use.

(4) The applicant shall pay the rent of venue and equipment in full within 10 working days at the latest prior to the event.  The applicant’s failure to make the payment in full shall result in NCKU’s confiscation of the security deposits furnished by the applicant. The rent of venue at the Cheng-Kung Auditorium is in accordance with the attached schedule.

6. The Cheng-Kung Auditorium is open within the following intervals:

(1) 8:00 to 12:00

(2) 13:00 to17:00

(3) 18:00  to 22:00 . The applicant shall use the Auditorium only within the intervals specified in the application form.  Otherwise, the management unit may not only take any necessary actions (e.g. shut-down of the air conditioner and power supply, etc.) to terminate the applicant's use, but also deduct the overtime charges from the security deposits. The deficit, if any, shall be made up by the applicant within 3 days at the end of the event.

7. Upon approval of an application, the management unit may ask the applicant to purchase the public liability insurance before using the Auditorium.

The said insurance shall be valid from the date when the decoration work starts at the venue until the date when the status quo of the venue is recovered after the end of the relevant event. The applicant shall submit a duplicate of the insurance contract referred to in Paragraph 1 to the management unit before the date of use.  Where the applicant fails to maintain the insurance as required, the management unit may revoke the approval granted to the application. In the case of any casualty during the rental period, the applicant shall hold the whole liability solely, and no liability for medical treatment or indemnity shall be borne NCKU therefor.

8. The applicant shall obey the following rules when using the Auditorium:

(1) The applicant shall maintain the public order, safety, and cleanness at the venue when using the Auditorium;

(2) Only basic lights, power, air conditioner, and front platform/backstage spaces will be made available, in the case of general events. Where any additional equipment is required, please coordinate with the personnel in the management unit within 2 weeks prior to the relevant event and apply for renting the same pursuant to NCKU’s relevant requirements. In the case of performative events, the application form for renting the facilities of Cheng-Kung Auditorium shall be submitted within 2 weeks prior to the relevant event; otherwise, no facilities may be activated or added.

(3) The applicant shall be responsible for maintaining the venue and related facilities/equipment in good faith. Where any damage is caused to the same, the applicant shall repair the damage, or where the damage is not repairable or the facilities/equipment are lost, the applicant shall compensate the same at the market price, within 3 days at the end of the event. Otherwise, NCKU may deduct the relevant price from the security deposits.  The deficit, if any, shall be made up by the applicant.

(4) The applicant shall not install any seats privately.  The number of participants shall not exceed the number of seats made available initially.

(5) Any hazardous goods are prohibited strictly, and no smoking is permitted. Meanwhile, meal, drink, or snack is forbidden on the audience seating and stage, or in the control room; and such as spitting, chewing betel nut or gum which is likely to contaminate the floor, seat, and carpet as well, are prohibited. 

(6) Where the applicant needs to use any smoke and fog effect for the show, only dry ice is allowed.  No fire or gas may be used for the show without permission.

(7) The applicant shall keep the costume, lights and stage properties at the venue independently.  The liability for loss of or damage to all belongings, will not be borne by NCKU.

(8) Without prior approval from NCKU, no ticketing office may be set up, or no posters or slogans may be posted, around the Cheng-Kung Auditorium, and no items unrelated to the show may be sold at the venue.

(9) The applicant is prohibited from applying such materials as the paste, adhesive tape, glue, nails, pushpins to the walls, floors, and related equipment or public property at the venue. Electrical tape or shining glue, other than stage carpet tape, is prohibited on the stage.

9. The applicant shall apply for a refund of the security deposits within 10 working days at the end of the event.  The security deposits will be refunded only upon verification by the management unit that no damage is caused to the equipment or the status quo of the venue is recovered.

10. Sound recording, videotaping, and photography: The applicant shall control the problems about sound recording, videotaping, and photography or broadcast independently, and keep them away from affecting the event and quality of the show. The applicant shall be liable for the infringement upon another person’s interest and right, if any, caused by the sound recording, videotaping, and photography or broadcast independently.

11. Where the applicant meets any of the following circumstances, NCKU may withhold the approval, or terminate the use immediately if the approval is granted, and no rent of the venue and security deposits will be refunded:

(1) Violate the Directions, other laws or regulations;

(2) Affect public safety;

(3) The physical contents of the event and those requested initially are inconsistent, or privately transfer the right to use the Auditorium to another person;

(4) Fail to pay the accounts in full when it is due;

(5) Engage in any other misconduct or serious violation which is considered material, and determined by NCKU not qualified for using the venue.

12. Any matters not covered herein shall be implemented in accordance with the other relevant rules, regulations, and requirements of NCKU.

13. These Directions shall be effective after being approved by a meeting of the Chief Administrators Council.  The same shall be applied where these Directions are amended.

Schedule: Rent of Venue at Cheng-Kung Auditorium

Rent of Venue at Cheng-Kung Auditorium

Rent of professional equipment at Cheng-Kung Auditorium (performative events)

1. The use hours of less than one interval shall be counted as one interval.

2. In the case of general events, only basic lights, power, and air conditioner will be made available. In the case of performative events, the professional equipment at Cheng-Kung Auditorium may be made available, provided that the application for the same shall be submitted within 2 weeks prior to the relevant event, but no approval will be granted if the application procedure is not completed.

3. The various facilities and equipment, if any, shall be subject to the approval of the authorities and operated by professional personnel.  The applicant shall be responsible for restoring the status quo of the facilities and equipment after using the same. The damage to the facilities and equipment, if any, shall be compensated at the market price.